With Square, you can run payroll, pay your taxes and stay ahead of the compliance to focus on running your business. This guide is intended for your state taxes only. It’s important to note that laws vary by jurisdiction, and this guide does not attempt to address all jurisdictions or federal taxes — for example, counties or cities often have requirements that differ from federal and state law.
To sign up for Square Payroll in Georgia, you must provide Square with your Georgia Withholding Number, Georgia Department of Labor Account Number, and Georgia Employer Total Tax Rate.
If your business is a non-profit and you are not registered with the Georgia Department of Labor, you must register via mail; online registration will not work for you.
In Georgia, the quarterly filing form you are responsible for submitting is based on your tax payment cadence. Your payment cadence is based on your annual payroll totals and there are three options: semi-weekly, monthly, and quarterly. If you are unsure of your payment cadence, you can determine it by identifying the form filed for your business in previous quarters. For more information, look at the Filing Date row on the Withholding HB 43 Requirements Summary.
In Georgia, when you terminate an employee you are responsible for providing the terminated employee with a completed, signed, and dated Separation Notice in accordance with printed instructions on the Form DOL-800.
If an employee claims more than 14 withholdings on Form G-4 (employee tax withholding form), you, as the employer, are required to mail a copy of the employee’s Form G-4 into the state of Georgia for approval.
The Georgia Department of Labor typically requires employers to file and pay unemployment taxes starting in the quarter that wages are first paid. If you become liable for unemployment taxes and register an account in a later quarter, it may be necessary to file these taxes retroactively. Visit the Georgia website or contact the GA Department of Labor directly to determine your requirements and ensure any outstanding tax filings are completed promptly to avoid penalties.
Square Payroll processes the following per the frequency for the listed state agencies: